Contracting Conditions
1.- PARTIES TO TH CONTRACT
Gathered, on one side:
a) THE COMPANY
PROMOINNOVACIÓN EVENTOS CANARIAS, S.L. (trade name “INEVENTING”)
TaxID/VAT:B-76013929
Administrator and General Manager: Mr. Juan Cebriá López-Viota
On the other side:
b) THE CLIENT
2.- GROUP / EVENT DETAILS
CONTRACTED DATES: (as per budget)
CONTRACTED SERVICES: (as per budget)
TOTAL PRICE: (as per budget) (IGIC/VAT not included) as detailed in the budget. The IGIC/VAT applied to each price is not included in the breakdown of services. The final total price of the proposal on the last page of the budget does not include the total IGIC/VAT. Should the tax authority modify the applicable IGIC/VAT rate, the fees shall be adjusted accordingly.
PAYMENT METHODS AND TERMS:
a) 30% of the total price shall be paid within a maximum period of THREE (3) days from the signing of this contract, with the Client choosing among the following payment methods:
- By bank transfer
- By Credit Card (subject to processing fees).
b) The remaining 70% shall be paid, in any case, as an essential condition of this contract to INEVENTING no later than THIRTY (30) days prior to the event start date, with the Client choosing among the following payment methods:
- By bank transfer
- By Credit Card (subject to processing fees).
Failure to pay the aforementioned amounts within the agreed deadlines shall be considered a waiver or cancellation of the event by the Client. INEVENTING shall not proceed with any reservations related to the event until receipt of the first payment corresponding to 30% of the budget, which must be verified within 3 days from the signing of this contract. For such purposes, the Client must send a copy of the bank transfer receipt to the following email address: admin@ineventing.com.
3.- GENERAL CONDITIONS
Both parties, in their capacity and representation in which they act, acknowledge they have the legal capacity to enter into this CONTRACT, which consists of the following clauses as well as any annexes signed by the parties detailing the service characteristics.
This contract constitutes the entire agreement between the parties concerning its subject matter and supersedes and nullifies any prior agreements or correspondence contradicting any provisions herein.
3.1 Cancellation Fees:
If the Client withdraws, fails to meet payment deadlines, or otherwise prevents the event from taking place, after signing this contract and making the initial 30% payment, the parties agree that the following cancellation fees shall apply, payable by the Client:
In case of total withdrawal, cancellation, or non-payment of the agreed total:
| Time Before Arrival | Fee |
|---|---|
| Up to 91 days | a preparation fee of 3,000 euros applies. |
| Between 90 and 61 days | a fee equivalent to 25% of the total budget applies. |
| Between 60 and 31 days | a fee equivalent to 50% of the total budget applies. |
| Between 30 and 16 days | a fee equivalent to 75% of the total budget applies. |
| Between 15 and 0 days | a fee equivalent to 100% of the total budget applies. |
In case of partial cancellation or reduction of participants:
In case of partial cancellation or reduction of participants:
| Time Before Arrival | Reduction and Fee |
|---|---|
| Up to 61 days before arrival | up to 20% reduction = no cancellation fee. |
| Between 60 and 31 days before arrival | up to 10% reduction = no cancellation fee. |
| Between 30 and 7 days before arrival | up to 5% reduction = no cancellation fee. |
| Between 6 and 0 days before arrival | no further reductions allowed. |
If a health safety measure (e.g., a COVID-19 resurgence) is legally imposed by official bulletin prohibiting travel expressly and indisputably or a State of Emergency (alarm, exception, or siege) is declared by the Spanish Government or the group’s country of origin, a date change shall be proposed maintaining the payment for a future group trip. If the proposal is not accepted, a full refund will be made without cancellation fees.
3.2 Extra Costs and Price:
Any additional expenses incurred during the group’s stay (or prior days once 100% of the initial budget or its variations have been paid) shall be paid by THE CLIENT to THE COMPANY as follows:
- Expenses exceeding €5,000: Payment during the group’s stay or event, always before completion.
- Expenses up to €5,000: Payment by bank transfer within 10 days of receiving supporting invoices from THE COMPANY.
Prices in this contract guarantee firm availability of the contracted services in advance and are not subject to change based on offers published on THE COMPANY’s or its SUPPLIERS’ websites or any other publication media.
3.3 Budget Updates:
The initial budget total, reflected in the header and based on the number of persons estimated by THE CLIENT, may be updated as per THE CLIENT’s new requirements, following this procedure:
- THE CLIENT must request budget modifications in writing (email).
- THE COMPANY shall respond in writing (email) with the modified budget only if it can meet the new requirements.
- If THE CLIENT does not expressly reject the modification within 5 days, or at least 8 days prior to the event if the 5-day period is shorter, acceptance is presumed, incorporating the modification into this contract and nullifying the initial budget or any previous amendments.
- The last budget version accepted by THE CLIENT shall be binding for both parties and used as a reference for payment and cancellation percentages.
- No modifications will be allowed within 8 days before the event.
3.4 Payment Default:
Failure to meet the agreed payment deadlines empowers THE COMPANY to terminate this contract without further requirements, retaining amounts already paid by THE CLIENT as compensation per the cancellation regime or other contract breach damages.
3.5 Use of Rooms, Facilities, and Services:
The contracted rooms, spaces, facilities, and services shall be made available to THE CLIENT, upon written request and acceptance by THE COMPANY subject to availability, solely for the preparation, organization, execution, and development of activities under this contract. Any other primary, accessory, complementary, or supportive activity or total or partial transfer to third parties is prohibited.
THE CLIENT agrees to comply with THE COMPANY’s regulations regarding the use of rooms, services, and facilities, assuming responsibility for any breach and the consequences thereof, as instructed by THE COMPANY’s technical staff.
3.6 Service Conditions:
THE COMPANY acts as intermediary between event participants and THE CLIENT, on one side, and carriers, hotels, technicians, and all service providers on the other. Accordingly, limited to intermediary roles, THE COMPANY shall not assume responsibility for accidents, material damage, personal injury, delays, irregularities, loss or theft of luggage, or any harm to persons or property during the trip, event, or transfers.
THE COMPANY shall not be liable (contractually or otherwise) if THE CLIENT or event attendees breach organizational staff instructions. THE COMPANY also disclaims liability for goods or services directly contracted by THE CLIENT or attendees outside its intermediary role.
If THE CLIENT or attendees voluntarily opt out of activities during the event, no refunds shall be due.
By participating in activities, THE CLIENT accepts all conditions set by THE COMPANY and its SUPPLIERS, including payment types and schedules. Equipment provided must be returned in the same condition; damage or loss may be charged to THE CLIENT.
THE CLIENT shall not disrupt other activities or services in other rooms or spaces.
THE CLIENT shall not engage third-party services during event activities without written consent from THE COMPANY.
Should special personal circumstances arise (not disclosed when preparing the budget) requiring licenses, permits, or authorizations, THE CLIENT must obtain them; failure is cause for contract termination. THE CLIENT also undertakes to settle intellectual and industrial property rights related to the event.
THE COMPANY disclaims responsibility for statements, actions, or activities by THE CLIENT or participants, who declare that such actions are lawful and safe.
The parties agree THE COMPANY’s total liability shall not exceed its civil liability insurance coverage amounting to SIX HUNDRED THOUSAND EUROS (€600,000).
3.7 Force Majeure:
THE COMPANY shall not be liable for force majeure events affecting the event or acts of third parties unrelated to THE COMPANY.
If contracted products or services cannot be provided due to force majeure, THE COMPANY commits to substituting similar services with prior notice to THE CLIENT.
THE COMPANY reserves the right to alter activity order, modify activity packages or prices, or change activities due to external causes (weather, strikes, etc.). Cancellations due to adverse weather, new public regulations, or force majeure are outside THE COMPANY’s liability; no refunds apply.
In case of serious circumstances affecting the event or group arrival, THE CLIENT may request date changes. THE COMPANY will confirm new dates based on availability; otherwise, no compensation claims apply. Prepaid amounts shall be credited toward the new contract price; additional costs must be paid by THE CLIENT if applicable.
3.8 Damage and Deterioration:
THE CLIENT shall be liable for any damage, breakage, or other harm to persons or property, excluding THE COMPANY’s responsibility, arising from the organization and execution of the contracted activities.
3.9 Contract Termination:
Except for automatic termination cases below, either party may terminate this contract for breach, with the breaching party liable for damages. If THE CLIENT breaches, THE COMPANY may retain paid amounts as indemnity.
Non-payment of contracted services constitutes automatic contract termination, relieving THE COMPANY from service obligations, even if the event does not take place. THE COMPANY may retain paid amounts as indemnity.
Early termination may occur by mutual written agreement without indemnity rights.
3.10 Address for Notifications and Communications:
All communications, notifications, and demands related to this contract must be in writing or by any verifiable means. For efficiency, electronic or telematic communications between THE CLIENT and THE COMPANY shall be fully valid.
3.11 Data Protection:
In compliance with applicable data protection laws, the data controller for any personal data herein or collected during contract execution is Promoinnovación Eventos Canarias, S.L., Tax ID B-76013929, located at Camino Viejo la Calzada, nº 15, 35017 – Las Palmas de Gran Canaria, Spain. Data will be used solely to provide requested services and retained until cancellation rights are exercised or legally prohibited. Data will not be transferred to third parties unless legally obliged or necessary for service provision. THE CLIENT has rights to access, rectify, cancel, oppose, limit, port, or lodge complaints with the supervisory authority (www.agpd.es) under data protection regulations. More information is available at ineventing.com.
3.12 Jurisdiction, Contract Validity, and Governing Law:
The parties expressly waive any other jurisdiction and submit to the courts of Las Palmas de Gran Canaria for any disputes arising from this contract. Postal, telegraphic, electronic, telematic, office automation, and fax correspondence related to this contract shall have full legal effect. Contract consent and annexes may be validly executed via scanned email attachments or fax.
Spanish law governs all matters arising from performance or termination of this contract, given the service provision occurs within Spanish territory, which the parties expressly accept.
R.M. Las Palmas, GC sheet 41,395, folio 18, volume 1,914, section 8; PROMOINNOVACIÓN EVENTOS CANARIAS Sociedad Limitada · Tax ID: B-76013929 · I.T. I-AV-0004646
